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How to write An After Interview Thank You E-mail


Writing Professional Thank You E-mail

In life, no matter how rich or poor you are, having humility is a very important thing. It is also an exceptional aspect of a human being to possess good mannerism and modesty.

Nowadays, there are millions of candidates who give interviews at various companies in the corporate sector. Through these interviews, a candidate is tested and judged based on their performances and then the jury pens down their choice for the employment. There is one thing which interviewers always keep in track of, it is the humility of the interviewee.

During the interviewing process, a candidate is able to show himself to the jury, and usually has a very polished posture and character. However, when the same candidate goes home, he or she may be a very different person. A candidate with good mannerisms will always make sure to send an ‘Interview thank you email’ to the interviewers for their time and patience.

Thanking someone for their precious time given to you and also thank them for giving you an opportunity to sit in front of them is a small task that gains positive results. It is always a nice, modest gesture to send an interview thank you email to the people who have interviewed you with a 24hr duration of the said meeting.

Note: It can be concluded from the above extract that it is very important to send a thank you email. One should know that an interview does not end as soon as you walk out of the door. A persons after-interview behavior also is considered during evaluation.

Why writing a thank you email after an interview is a good idea?

We have already mentioned the fact that sending a thank you email is good. Let us tell you why with a small example. Let’s say, there are two people who are equally qualified in all the field of the eligibility criteria set by the organization. Also, both the interviews go very well and the interviewers are in a fix as to who was better. But, only one person will be allotted the job post. That is when the interviewers see if there is an exception to these two eligible people. The person who takes out the time to compose a nice ‘Thank you’ email for the interviewers, has a higher chance of getting selected. This is because he shows humility and proves that he is well mannered not only during the interview session but also after. Therefore, sending a ‘Thank you’ email after an interview impacts the interviewer’s mind and gives them a clearer picture.

When should the ‘interview thank you email’ be sent?

Timing has a lot of impact on people’s mind. If you send the interviewers a ‘Thank you’ email right after the interview, they will positively assume that it was a template sent mail. It clearly shows the desperation of the candidate and how he had to jump right in, as soon as the interview was over. Also, a template email is very generic and less thoughtful, which gives a lot of insight into the candidate’s mind and character.
However, if you take too long, that too can be a ‘turn-off’ for one would presume you to be a lethargic, less interested person. Which is why, after the interview, give it at least 12 to 24 hours and then send them an email stating your gratitude for them and their efforts.

What elements / key-points that should be in the email?

Composing an email is very tricky based on who it is being sent to, especially when it is a ‘Thank you’ mail. Therefore, keep the key-points in mind when you are about to compose an email to thank the interviewers.


 Write and send the email within 24hrs of your interview, not too soon and not too late.

 Thank the interviewers for their time

 Restate your interest in the job position, referring to the specific aspects of the role of the company that reverberates with you

 Highlight your primary qualifications and specializations

Note: Do not write down your entire resume. Focus on the main points of your qualifications that would interest the interviewer

 Mention what you found best about the interview

 Address your concerns without expressing too many emotion (Please hold your emotions)

 Incorporate the little things that you may have learned in the during

Note: Basically, it refers to small talk to build your rapport. Please do not show overconfidence.

 Be genuine and show your appreciation

 Personalize each of the ’Thank you’ email for the different interviewers, base it on the questions they asked and your rapport with them, respectively.

 Do not send the same ‘Thank you’ email to all the interviewers. That would be worse than not sending an email to thank them.

To make it easier for you to compose a mail to thank the possible employees, we have two sample emails. One is a ‘Thank you email’ and the other is a ‘Follow-up email’. Go through them and understand the way of it. Do not copy for they will know. Keep it informative, short and crisp.

 Sample 1: Thank You Email

Good morning/ Hi, (Interviewer’s name)

Thank you for taking the time to interview me yesterday about the XYZ (Job) position. I am even more excited after talking with you and the XYZ (Company name) team. I think I will be a good fit for this position.

I am very enthusiastic and grateful for getting this opportunity to meet with you and the XYZ company team. I would be grateful to have a possibility to join your xyz company. If you need any further information, please do not hesitate to contact me. Thank you once again.

Best regards,

(Your name)

 Sample 2: Follow-up Email

Good morning/ Hi, (Interviewers name)

I hope you are having a good day (mention the day). I was just following up to see if you and the XYZ company team have any questions about my resume or the interview. Please do not hesitate to contact me for any clarification that may be of concern.


(Your name)

These two emails are subtle and simple. It is basic and to the point, without beating around the bush. Also, it does no show any desperation from your end.

Well, to conclude we can say that if you are mailing the interviewers, keep it minimal and to the point but with humility. Keep a track on who you are sending to, and compose the email as per the rapport you built and shared during the interview. That is all you will need.

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